Matchly · Staffing Solutions
I.Matchly · Operating systems for ABA01 / 06

The operating system for ABA staffing.

A centralized staffing and workforce system for ABA providers — from hiring to case matching, in one place.

Plan caseloads. Match cases. Build the roster.

The promise

Most ABA companies still run staffing from spreadsheets. Matchly turns staffing into infrastructure.

Caseload PlannerRBT Case MatchingThe Hub
Caseload planningRBT matchingHiring funnelsMulti-state expansionPay benchmarksPipeline trackingOpen rolesOperational auditBCBA rosterThe HubCaseload planningRBT matchingHiring funnelsMulti-state expansionPay benchmarksPipeline trackingOpen rolesOperational auditBCBA rosterThe Hub
II.Two systems · For practice owners02 / 06

Two systems. One Monday morning.

REGION · OPEN CASESSKMDPRJW
I.For owners with 4+ BCBAs
Caseload Planner
Stop matching by gut.
See the optimal plan.
Try the planner→
matchlysolutions.com/cases
Case matching · Monday
27 cases. 3 need an RBT.
Total
27
Needs RBT
3
No BCBA
0
Wk hrs
412
Case
Age
Status
RBT
Hrs
T.S.
3y
Needs RBT
NEEDS RBT
20
M.R.
5y
Needs RBT
NEEDS RBT
25
K.L.
4y
Active
Avery
20
P.W.
6y
Active
Morgan
30
II.For owners staffing unstaffed cases
RBT Case Matching
Every unstaffed case is costing you.
$9,600 each. That's the conservative one.
See the math→
III.What Matchly does · The system03 / 06

Six pieces. One system.

ABA staffing today lives across spreadsheets, email, group texts, and three apps that don't talk. Matchly puts it all in one operational surface.

01
Hiring
Hiring workflows
Multi-state funnels, zip-coded applications, pipeline tracking from "applied" to "active." No more lost candidates.
02
Matching
Case matching
Rank every RBT or BCBA against every open case by location, hours, skill, and language. Explainable, every time.
03
Portal
BCBA & RBT portal
Where your clinicians see their cases, schedules, supervision, and the team. The room where the work happens.
04
Analytics
Staffing analytics
Capacity, utilization, fill rate, time-to-staff. The numbers you should already know but probably don’t.
05
Comms
Internal communication
One thread per case, one channel per region. The end of "wait, where did you say that?"
06
Families
Parent engagement
Where authorizations, schedules, and updates live for the families you serve. Less email, more clarity.
IV.Operational outcomes04 / 06

From reactive staffing to operational visibility.

3×
Faster fills
time-to-staff cut from weeks to days
−40%
Admin hours
pulled out of the owner’s week
↑
Better fit
BCBAs matched to caseloads they’ll keep
↓
Burnout
balanced caseloads, sustainable hours
+
Serviced hours
authorizations actually used
○
Smooth onboarding
parents updated, schedules live, day-one ready
V.The BCBA field guide · State-by-state05 / 06

Every state. Every BCBA.

Hover any state to see the average BCBA salary, who licenses you to practice, and the most recent law or payor update worth knowing about.

UNITED STATES · HOVER ANY STATE FOR DATAAKHIWAIDMTNDMNWIMIVTNHMEORNVWYSDIAILINOHPANYMARICAUTCONEMOKYWVVANJCTAZNMKSARTNNCMDDEDCOKLAMSALSCGATXFL
Active marketJust launchedComing soon
CAActive market
California
Avg. BCBA salary
$108,400
Licensure
CA BCBA Lic. via Board of Behavioral Sciences
Latest update
Min RBT wage tied to local minimum wage · 2025
Data refreshed quarterly. Sources: BLS, state behavior-analyst boards, payor advisories.
VI.For BCBAs · Free, always06 / 06

Where the people who do the work find each other.

Apply to the program →
01 · Apply
Join the program.
Four paths — regular roles, remote, consulting, your own practice.
02 · Open roles
Hand-picked weekly.
Only roles we'd take. No spam, no funnel.
03 · The journey
See the four paths.
Walk the road. Pick yours. We meet you there.
VII.The newsletter · Field notes from inside ABA07 / 07

Stories from inside ABA.

A short dispatch every other Tuesday. Software worth knowing about, operational shifts in the field, and the small technological advances that actually move the needle.

Software & toolsWorkforce trendsTech advancesPolicy & payorsOperator stories
Subscribe — Free
The Matchly Dispatch
Two short reads per month. Unsubscribe in one click.
No selling your inbox. No filler. Just the things we'd actually want to read.
Who made this
[ founder portrait · 4:5 ]
Danielle · Founder
BCBA
“It started with mothers — on month-long wait lists for an RBT, while qualified clinicians sat idle two zip codes away.

Matchly is what those families needed: a small roomwhere the right people actually find each other.”
Book a walkthrough

See it in twenty minutes.

Bring your real region. We'll load it into the planner together and show you the plan for next week.

Book the call →