For ABA practice owners · Built by Matchly

Every unstaffed case is costing you

$9,600
(and that’s the conservative one)
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The math (run it yourself)

One case sitting unstaffed for eight weeks:

Authorized hours per week
15 hrs
Insurance rate per hour
$80
Weeks the case sits
× 8 weeks
Lost revenue · per case
$9,600

Illustrative: 15 hrs/wk authorization, $80/hr insurance reimbursement, 8 weeks unstaffed. Real numbers vary by state, payor, and case complexity.

Avg unstaffed cases at any time
2–3
Hours owners burn matching by hand
3+ /wk
Compounded loss per quarter
$25k–38k

And that’s before you count the owner’s Sunday nights.

Run your own numbers

What is manual matching costing your practice?

Slide in your real numbers. The math updates instantly.

Your inputs
Adjust to match your practice.
15 hrs
$80
8 wks
2 cases
What it’s costing you
Per unstaffed case
$9,600
Right now (2 cases)
$19,200
Annualized at this pace
$124,800
Stop the bleed — book a demo →
Math: hrs × rate × weeks × cases. Annualized = per-case × cases × (52 ÷ weeks).
Your dashboard

What Monday looks like with the system on.

matchlysolutions.com/cases
Case matching · Monday morning
27 cases. 3 need an RBT.
Total cases
27
Need an RBT
3
No BCBA
0
Weekly hrs
412
AllNeeds RBTActiveAssessment scheduledTreatment phase
Case
Age
Status
BCBA
RBT
Hrs/wk
T.S.
3y
Needs RBT
Needs RBT — new intake
Jordan
NEEDS RBT
20
M.R.
5y
Needs RBT
Needs RBT
Riley
NEEDS RBT
25
J.D.
7y
Needs RBT
Needs RBT — Spanish family
Jordan
NEEDS RBT
15
K.L.
4y
Active
Active
Riley
Avery
20
P.W.
6y
Active
Active
Casey
Morgan
30
A.H.
2y
Active
Reassessment due
Riley
Avery
15
N.K.
8y
Assessment
Assessment scheduled 05/15
Casey
NEEDS RBT
—
Yellow rows = unstaffed. Click any one to see ranked RBT matches with explainable scores. No more tab-shuffle Mondays.
Two Mondays

One you have today.
One you could have.

Before

The matching marathon

  • ×Open Google Maps. Type RBT’s address.
  • ×Type client’s address. Eyeball drive time.
  • ×Cross-reference the schedule sheet.
  • ×Send a text. Wait for a reply.
  • ×Repeat 27 more times.
Time cost3+ hours
After

The two-click match

  • ✓Open the dashboard. See every unstaffed case.
  • ✓Click a case. RBTs ranked by zip + hours + skill.
  • ✓Pick the top match. Send.
  • ✓Owner’s out. Coordinator runs the rest.
  • ✓Done before coffee’s cold.
Time cost4 minutes
How it works

Three pieces.
One Monday morning.

01

Cases dashboard

Every unstaffed case surfaced the moment it appears. Filter by status, BCBA, urgency.

02
RBTCASE

The matcher

Pick a case. Every RBT ranked by zip, hours, age, language, skill. Each score is explainable.

03

Send & track

Top match → text/email out the door. Pipeline view watches for replies. CR gets the data.

What you get

The full system, stacked.

✓Cases dashboard with unstaffed alertsWorth $4,800/yr alone
✓RBT matcher with explainable scoringSaves 3+ hrs/wk
✓Multi-state hiring funnel (any state)$12k saved per market
✓Click-to-apply zip pins for RBTsFree RBT pipeline
✓Plug-in to CentralReach + MondayNo vendor switch
✓Local install — PHI never leavesSaves $600/mo HIPAA SaaS
✓White-glove setup with DanielleHands-on for first month
Total annual value
$24,000+
Demo this week
Free

Stop bleeding hours.
See it in 20 minutes.

Six questions, then a real walkthrough — your states, your stack, your specific pain.

Book my demo →
No pitch deck. No sales call. Just the tool.